Changelog

5.1.1

Rollout Date 10/26/2023

• Add – Added Master Case per Layer and Layers per Pallets to quotes and orders.
• Add – Added ability to transfer batches from one batch to another.
• Add – Added ability to choose what lot number to print when printing master case labels from an order.
• Add – Added ability to tag quotes. This will allow users to group together quotes based on the tags.
• Add – Added the status “Production” for orders. An order will be in production status when the first BPR is approved inside the order.
• Add – Added the ability to add extra information to components. From the Administration -> configuration -> Component Information menu a user can add section and fields that will need to be filled out when a component is created. For example, a user could add a width, height, and depth field to the component type labels. Then when a person creates a label, they will have to fill out the additional information. The field can also be selected to be appended to the name of the component and will be displayed across the system.
• Update – When making changes via the scanner the batch changes screen will now list the change as having come from the scanner as well as the type of change.
• Add – Added a new component type called Chemicals. Chemicals can be received, quarantined, released, and added to lab tests for batches and orders.
• Update – The system that calculates inventory has now been reworked. Inventory is no longer calculated on the fly when used in the system. The system now stores the inventory amount. This will improve may parts of the system that either display or use inventory.
• Update – Batches can now be marked for retesting. Marking a batch for retesting puts the batch back into quarantine and cannot be used. If a BPR is using the batch the batch cannot be marked for retesting.
• Update – The menu Inventory Batches -> View Batches has been updated to use the new C# framework.
• Update – The menu Administration -> Configuration -> Sieve Sizes has been updated to use the new C# framework.
• Update – The menu Administration -> Configuration -> MFG/EXP has been updated to use the new C# framework.
• Update – The menu Administration -> Configuration -> BPR Sub Statuses has been updated to use the new C# framework.
• Update – The menu Administration -> Configuration -> Component categories has been updated to use the new C# framework.
• Update – The menu Administration -> Configuration -> PO Pack Units has been updated to use the new C# framework.
• Update – The menu Administration -> Configuration ->Storage Locations has been updated to use the new C# framework.
• Update – The menu Administration -> Configuration -> Vendor Qualification Settings has been updated to use the new C# framework.
• Update – The menu Administration -> Configuration -> Special Care has been updated to use the new C# framework.
• Update – The menu Administration -> Configuration -> Warehouse has been updated to use the new C# framework.
• Update – The menu Administration -> Scanner -> Scanner setup has been updated to use the new C# framework.
• Update – The menu Administration -> Scanner -> Manage Carts has been updated to use the new C# framework.
• Update – The menu Orders -> Document Tracker has been updated to use the new C# framework.
• Update – The menu Administration -> Administration Logs setup has been updated to use the new C# framework.
• Update – Added the column BPR Id to Production -> view BPR’s 
• Update – Added the column Available Cost to batch grids. The available cost is the batch cost divided by the quarantined batch amount multiplied by the current amount on hand. 
• Update – Added Lab testing status for batches. Status was previously only shown on quarantine list and was derived from the color being confirmed. Updated batch lab testing to change the status of a batch to Lab Testing if the user confirms the color. Status will only change if the batch is currently in quarantine status. 
• Update – Updated batch lab testing screen to allow the user to change the expiration date for the batch at any time. This also removes the restriction that the color had to be verified before lab tests were added. 
• Update – The screen to add MMR’s in an order is now smaller.
• Update – Updated orders screen to not grey out the delete and complete order buttons unless all BPR’s are removed. If the user clicks the button an alert will show telling the user that BPR’s currently exist in the order. This will help with two users modifying the same order at the same time. 
• Update – Updated the PO grid and added an In-Progress status. That status will show all PO’s that are not in received or archived status. 
• Update – Updated the PO grid and added a created date range. That default range is one year back from the current date. If a component or ingredient is specified then a default range is not used. 
• Add – Added new permission called Lock/Unlock Batch. This permission controls the ability to lock or unlock a batch from the view batches screen. 

5.1.0

Rollout Date 08/03/2023

• Update – Updated the Production -> View Production Records to be named View BPR’s.
• Update – Update the Production -> View BPR to be converted to use new C# framework.
• Update – Updated Production -> View Orders to use JQuery Datatables and be upgraded to use the new C# framework.
• Update – Updated the Production -> View Order -> View Order to the new UI design. All BPR’s, MMR’s, Files and Notes have been updated to a grid-based system. Notes and files have been updated to use a tagging system allowing for people to quickly add new tags and old tags.
• Add – Added new menu Inventory Batches -> Transfer batch. This page allows the user to transfer amount in containers to a new batch.
• Update – Updated batch exception to use new C# framework. The user now needs to select what type of exception is going to be done. Examples are Production, Cycle Count, Transfer, etc. This will allow administration to quickly determine the type of exception made.
• Add – Each job type now can have an overage/underage. The default is 5%. When scanning ingredients and components into a BPR the scanner user can now add more than what the BPR calls for. A user can also finalize the BPR with less than the amount required if that amount is 5%+/- of the total amount needed for the component/ingredient.
• Update – Added the lab released by user on the Inventory -> Quarantine Release List.

Scanner Update

• Update – Update the Modify Container Menu to now provide information about the container scanned. The scanner user will also need to provide a reason and the type of exception that they will be making.
• Update – When scanning a component/ingredient in the Production Menu a scanner user can now add more than what is called for. The amount they add is limited by the allowed overage percent set for the job.

Fulfillment

• Update – Updated the receiving log to have the time and date for when it was received.

5.0.3

Rollout Date 05/23/2023

• Add – Added ability to enter customer product name and customer product id on a quote. Information is then transferred and displayed on an order.
• Add – Added a maintenance system in Virtual Office. Users can add Equipment, manage maintenance schedules and add cleaning.
• Add – Added batches currently in quarantine to Reports -> Activity Report. This allows purchasing to take into account inventory that has not been released yet.
• Add – Added BPR Cost Breakdown report. Report allows user to see the cost break down of a BPR. Shows quote cost and system cost for comparison.
• Add – Added Equipment maintenance menus to the scanner. Menus allow scanner users to view maintenance schedule for a specific piece of equipment or view maintenance needed to be completed by a date range.
• Add – Added Cleaning menu item to scanner to allow a user to specify cleaning done to a location or piece of equipment.
• Fix – Fixed issue with PO status showing as unknown on the grid when the status was “Partially Received”
• Update – Updated various grids to sort correctly when the information in the column is a number.
• Update – Updated password expiration system to allow user to change password via login screen once the user’s password has expired.
• Update – When moving in-Process trackers the system now verifies that the tracker can be moved into a new location if allergens are present, and the allergen rules are turned on.
• Update – Updated Warehouse mode on the scanners to notify user if the batch is locked. This notification does not prevent the user from adding the batch to their cart on the scanner.

5.0.2

Release Date 03/06/2023

• Add – Added additional vendor pricing fields. Users can now enter additional information allowing the vendor pricing to be added to a quote.
• Update – Updated quote ingredients to show current vendor pricing under the “more” section.
• Update – Added additional column when editing a quote called “C.P.U. Delivered (KG)”. This field is driven off the “Current Pricing” column when editing an ingredient.
• Update – When editing a quote, the Update Price Cache button now pulls the “C.P.U. Delivered (KG)” price selected in a ingredient. If no price is selected, then it uses the current “Cost” price set in the ingredient.
• Update – Update the styling of the grids in Virtual Office to start using a more universal style.
• Add – Added in-process trackers to be considered when moving containers into rack locations that are marked to follow allergen rules.
• Update – When viewing a batch trace for a batch the default order is now the last to first.
• Update – Purchasing -> Vendors. This grid has been updated to use the new Virtual Office C# framework.
• Update – Inventory Batches -> Expiring Batches. This grid has been updated to use the new Virtual Office C# framework.
• Update – Inventory -> Low Inventory. Grids under this menu item have been updated to use the new Virtual Office C# framework.
• Update – Customers -> Customer Management. This grid has been updated to use the new Virtual Office C# framework.
• Add – Added new permission called “Activate Quote Version” that allows a user to lock down the ability to mark a previous quote version as the active quote.
• Update– When viewing quotes, the button that was previously labeled as “Make Current Version” has been renamed to “Activate Quote version”
• Remove – Removed the PO functionality that automatically changes the PO price per unit to a vendor tier if the amount in the PO matches a vendor tier.
• Update – When viewing/editing a quote that has had an ingredients Assay, Intentional Overage or Category changed the notification system has been reworked to be faster and more accurate based on previous changes.
• Update – Removed the LOD column from quotes. The Assay column should now contain the assay with the LOD already factored in.

5.0.1

Release Date 02/06/2023

• Update – Updated editing a quote to allow sorting of the ingredients and components. Removed current grid system for custom built grid.
• Update – Added notification to a quote if the quote contains inactive ingredients or components. The user will be notified via message at the top of the quote.
• Update – Added image icon if the ingredient has allergens to signify to the user that the ingredient is special.
• Fix – updated vendor tier pricing for Po’s to match the amounts more precisely.
• Fix – fixed issue where lab password entered was not comparing current passwords encryption correctly causing a user not to be able to save a lab test.
• Update – Users can now enter an expected release date when quarantining a batch. This new field is also added to the quarantine batch list and is editable when viewing the batch details.
• Updated – users with the batch trace permission can now edit batch exceptions comments.  
• Update – When duplicating a quote, the labels are no longer transferred to the new quote.
• Update – When comparing two quotes the batch details have now been added.
• Update – Updated Inventory -> Add/Edit Grid to new C# system for faster loading and stability. Added ability to rearrange columns by clicking and dragging the column to the desired position.
• Update – Updated Inventory -> Item Usage Grid to new C# system for faster loading and stability. Added ability to rearrange columns by clicking and dragging the column to the desired position.
• Update – Updated Inventory -> Ingredients Grid to new C# system for faster loading and stability. Added ability to rearrange columns by clicking and dragging the column to the desired position.
• Update – Updated Inventory -> Item Usage Grid to new C# system for faster loading and stability. Added ability to rearrange columns by clicking and dragging the column to the desired position.
• Update – Updated Inventory -> item usage -> Customers Grid to new C# system for faster loading and stability. Added ability to rearrange columns by clicking and dragging the column to the desired position.
• Update – Updated Inventory -> Quarantine List Grid to new C# system for faster loading and stability. Added ability to rearrange columns by clicking and dragging the column to the desired position.
• Update – Updated Inventory -> Quarantine Release List Grid to new C# system for faster loading and stability. Added ability to rearrange columns by clicking and dragging the column to the desired position.
•  

5.0.0

Release Date 01/07/2023

• Update – Began moving Virtual Office Framework to C#.
• Update – Updated login procedure to conform with current security standards. Added forgot password and reset system to allow users to reset their password.
• Update – Updated uploading files to use external file system instead of being stored withing the programs folders. This allows Virtual Office to be running in multiple instances.
• Update – Updated quote hand entered ingredients to have a unique id. Each hand entered ingredient will have a 0- and then a sequential number.
• Fix – Fixed issue with incorrect fields showing when viewing a liquid quote page.
• Add – Email templates can now be edited via an administration menu. Administration -> Configuration -> Email Templates.
• Add – When a batch is quarantined the user can now email a customer a receipt showing the amount received from the quarantine screen. The following information will be sent.
  • Product name
  • Amount received
  • Date received
  • The person that the batch was received by.
• Add – Added ability to add warehouse racking and setup locations to allow allergen rules to be applied.

4.21.14

Release Date 10/26/2022

• Add – Added multiple new fields to a PO item. The user can now add the Unit Weight, UOM (Unit of Measurement), Pieces, Pack Unit for each PO item. The new fields can be added to the clients PO exported. For more information about editing a PO click here.
• Add – Administration -> Configuration -> PO Pack Units. Added new menu item that allows the user to add a new unit to the UOM field on po items.
• Add – When quarantining a component, the Pos Unit amount and Pack unit have been added as additional information. For more information of quarantine click here.
• Add – Production -> Compare BPR. Added new menu item to allow users to compare a BPR. Menu item allows users to compare two BPRs side by side to quickly see changes. For more information click here.
• Add – Production -> Document Tracker. Menu item allows a user to see scanned BPR documents and their current location. The user can also view a log of the locations the document has been scanned to. For more information click here.
• Add – Inventory Batches -> View Batches -> Lock/Unlock Batch. This function lets the user lock or unlock a batch. A locked batch cannot be added to a BPR. A batch that is currently added to open BPR cannot be locked. For more information click here.
• Add – Added ability to close a BPR if the amounts, rounded to the fourth decimal, equals zero. A notice will be shown alerting user that the BPR is allowing itself to be closed due to rounding. This should fix the issues with a miniscule amount remaining for a BPR item preventing the completion of the BPR.
• Add – Added email alert called “BPR Completed”. Email alert notifies subscribers when a BPR is completed.
• Add – Added email alert called “Order Completed”. Email alert notifies subscribers when an order is completed.

Scanner

• Add- Added ability to scan a BPR barcode while in Warehouse Mode and scan the BPR documentation to a new location.
• Add – A user, with the proper permission, now has the ability to view inventory for a Virtual Office location via the scanner. A new menu item called “Location Inventory” allows a user to scan a VO location and see a list of inventories in scanned location.
• Add – A user, with the proper permission, now has the ability to view inventory for a Fulfillment location via the scanner. A new menu item called “Fulfillment Location Inventory” allows a user to scan a VO location and see a list of inventories in scanned location.
• Add – When scanning items into a fulfillment cart the user is notified if the item scanned already exists in their cart.
• Add – When a user scans a fulfillment cart into a location, they will be asked to confirm the location that they scanned before moving the inventory.

Fulfillment Plugin

• Add – Added new email alert called “Manual Inventory Change” that allows the user to be notified if inventory is changed manually. For information about users click here.
• Add – Added new email alert called “Cycle Count Item Inventory Change” that allows the user to be notified if inventory is changed via a cycle count. For information about users click here.

4.21.13

Release Date: 10/06/2022

• Update – Created new quote system layout. Added ability to add multiples of the same components to a quote and then those items transferred to an order. Added ability to add a percentage of a component that will be used in a BPR.
• Update – The Assay percent for an ingredient on a quote can now be over 100%.
• Add – Added ability exclude certain components from being scanned and changing a BPR’s sub status to packing.
• Update – Updated allergens to use an image instead of a color/shape combination. This will allow the users to upload an image instead of having to choose from a limited shape/color combination.
• Add – Added ability to add the number of retention samples and customer retention samples that need to be kept for compliance to quotes. Retention samples transfer to display on BPR’s and BPR documentation. 

Fulfillment Plugin:

• Add – Added ability to receive retention samples. Go to Inventory -> Receiving. A new option called “Receive Retention Sample” has been added. The retention sample is not included in normal inventory counts. Retention samples cannot be cycle counted and do not get adjusted with cycle counts. Retention Samples inventory can be viewed via the Admin -> View Inventory or Report -> Retention Samples.
• Add – Added Report -> Retention Samples report to view retention samples received.

4.21.12

Release Date: 07/13/2022

• Add – Inventory Batches -> Reprint Inventory. Added new page that allows you to re-print the batch stickers for individual containers. The page allows you to add multiple batches and containers. You can print one container or all selected containers.
• Add – Reports -> Missing Components Report. Added the ID, PO amount and PO date columns to the results. Updated all amounts to be in Kilogram form when applicable.
• Add – Administration-> Scanner settings -> Manage Scanner Carts. Added ability to deactivate a cart. Deactivating a cart will remove all items from the cart and the cart will no longer be able to be used on the scanner.
• Add – Added the ability to have a Pallet Label. The system will automatically calculate the number of labels needed based on the number of pallets calculated.
• Add – Added ability to view the storage location list when viewing locations from Administration -> Configuration -> Storage Locations.
• Add – Added new permission “View Ingredient”. This permission will allow you to view an ingredient but not save any changes.
• Add – Added standard invalid access message to be displayed to the user when they do not have permission to view a page.
• Update – Inventory -> Low Inventory. This grid has been updated to the new jQuery Datatables grid.
• Update – Inventory -> Quarantine Release List. This grid has been updated to the new jQuery Datatables grid.
• Update – Updated text to be more consistent when editing a component. Changed available to status as well as other small text changes.
• Update – Production -> View Production Records. Updated searching by formula name to load faster.
• Update – Centralized calculation needed for production records components. This will allow changes made to calculations to be made in one place instead of across the system.
• Update – Renamed “Change Ingredients” permission to “Edit Ingredients”. Any user with this permission can also view the ingredient.
• Update – When viewing a quote the field previously labeled Status has been changed to “Quote Stage”.
• Update – When editing a quote the field previously labeled Status has been changed to “Quote Stage”.
• Update – When viewing a quote the field “Current Version” is now listed under the Product Id.
• Fix – Fixed issue when printing master case labels from a BPR when a lot number is not marked to be printed.
• Fix – Inventory -> Ingredients. Updated the on-hand column to go to the third decimal.
• Fix – Reports -> Missing Components Report. Updated report to not show MMR ID on added BPR’s.

Fulfilment Plugin:

• Fix – Updated quarantine list to improve date accuracy when the item was added to the quarantine list. Some users reported dates would be off if viewing the report at 11:00PM CST.
• Add – Administration -> Lot Lock. Added page that allows an administrator to lock a lot and it cannot be used on orders or in a cycle count. 

Scanner:

• Fix – fixed issue with container amount not being returned properly on old batches when scanning them.

4.21.11

Release: 06/08/2022

• Update – Inventory -> Ingredients. Grid has been updated to the new jQuery Datatables system.
• Update – Inventory -> Quarantine Inventory -> Ingredients. Grid has been updated to the new jQuery Datatables system.
• Update – Customer -> View Quotes. Updated the search by “Quote Name” to retrieve result faster. Added ability to search by each column as well as using the main search.
• Add – A new component type can be added that allows a variable amount to be added. The new component type is not required to be scanned to a BPR and the amount added to a BPR is not set. This allows a user to have a component like “Poly Liners”. The user can add as many “Polly Liners“ as needed but does not require a specific amount.
•  Fix – Updated Purchasing -> Component PO’s to default the sorting by created date instead of the amount of the PO.
• Fix – When viewing quotes by an ingredient the system was only looking at the first quote version. The system now shows all quotes that contain the ingredient in the most recent version.
• Fix – fixed issue with browser plugins that affect the look of Virtual Office to not cause the site to crash.
• Update – The storage locations list (Inventory Batches -> Storage Location List) now allows you to view all locations and all batch statuses. Previously only locations with active batches were shown. This allows a user to view a closed batches last location.
• Fix – Inventory -> Ingredients. The Assy Percentage was only allowing whole numbers. Assay now allows for decimal numbers.
• Fix – fixed issue with Inventory -> Ingredients -> vendor pricing only allowing you to enter on vendor pricing at a time.
• Add – When a user is quarantining a ingredient/component the PO price will now display on the quarantine screen. Once the user inputs the amount to quarantine a additional box will be shown that shows the calculated PO price. The user is not locked into the price but is able to reference the amount.
• Update – Scanner users and Virtual Office users have now been combined into one user group. Administrators can manage scanner permission and scanner users by editing a user (Administration -> Users – > Manage Users -> Edit). This allows one central place to manage all users in the system. Three types of users have been added to the system. Virtual Office Users, Scanner Users and Virtual Office and Scanner User. “Scanner“ users will not count towards the user limit set in Virtual Office per client. This allows an administrator to have a scanner account and allow them access to Virtual Office.
• Update – Added ability to view the quote an order was created from. When viewing an order the “Quote ID” value is clickable and will open the current quote version. 
• Update – Updated the components on the production sheet to include the ID of the component in the name.

Fulfilment Plugin:

• Add – When editing an order, the title now tells you what order number you are editing.

Scanner: (release date: 06/15/2022)

• Fix – Fixed issue with the warehouse cart not refreshing with a new list if the user used the camera to scan a  batch container.
• Add – Added ability to set a password for the settings. 
• Add – Added an auto log out that logs a user out of the scanner if they have no activity in the app after a certain number of minutes. The default is 25 minutes. This setting can be changed. 
• Add – added ability to set a password when logging into the scanner.  In Virtual Office when editing a user, you can now set a scanner password. When a scanner user scans their user barcode it will ask them for the password and will not let them log in until they enter the correct password.
• Update – Exceptions made to containers manually can no longer be made to conditional release batches. Only active or closed batches can have exceptions made to them.
• Update – Updated scanner to be compatible with SDK 32 ( Android 11)

4.21.10

Release: 05/12/2022

• Add – When finalizing a BPR you can now enter in the final pallet count that is going to contain the finished product.
• Add – Reports -> User Report. Added user report that allows administrator to view a log of what a user has been doing in Virtual Office. Administrator can view changes made to batches, batches /containers added to BPR’s, Changes made to inventory by the scanner manually, and changes made to inventory by a cycle count.
• Fix – Inventory Batches -> View Batches. Fixed issue with not being able to sort by source.
• Fix – Fixed issue when viewing a cycle counts details. The amount shown before the cycle count item was scanned would display incorrectly if the changes were made on the same day.
• Fix – Reports -> Missing Components Report. Fixed issue causing the missing components to total incorrectly causing the report to have incorrect information.
• Fix – Fixed issue with releasing a batch would error if the batch was the first batch created for the component/ingredient and the cost of the component/ingredient was zero.
• Fix – When adding a file to a PO to be emailed the PO would not send the file if the filename was over 60 characters. The system no longer limits the character count.
• Fix – Fixed yield report to paginate correctly.
• Fix – Fixed issue with activating and deactivating a user in Virtual Office would not update fulfillment user if the two users are linked.
• Fix – Customer Inventory Report. Deleted batches no longer appear on the customer inventory report.
• Remove – Removed logs menu and pages due to it no longer being used.
• Update – Reports -> Past Activity Report. Added the customer column and the orders PO Date.
• Update – Batch Trace. When viewing a batch trace the unit of measurement has been added to the loss and gain columns. This allows the user to identify the unit that the loss/gain is in. 
• Update – Updated Customers -> View Quotes to use the new jQuery Datatables grid.
• Update – Administration -> Scanner Users. The list of available users is now alphabetical.
• Update – Viewing a BPR’s Production record. There is now a button to view POs for ingredients. Previously you could only view them for components on the production record.
• Update – Ingredients -> Edit / Add. Reworked the UI to add notes without having to select the tab notes.
• Update – Ingredients -> Edit / Add -> Vendor Qualification. Added ability to search for an ingredient when adding vendor qualification links.
• Update – Ingredients -> Edit / Add -> Vendor Pricing. Added ability to search vendors when selecting a vendor.
• Update – Production -> View Production Records and Production -> View components report has now been combined into one screen. The Components for orders menu have been removed and users will now go to Production -> View production records.
• Update – Updated the text “Pallet Count” in quotes, orders, printed documentation and BPR’s to say, “Master Cases Per Pallet”.
• Update – Added ability to overwrite the final production sheet to allow for customization per client.
• Update – When adding a ingredient to a PO the cost is no longer populated based on the current cost of the component/ingredient.
• Update – Added the total amount on a PO to the PO grid. This allows the user to see the total amount the PO is for.
• Update – Production -> Production Calendar. Updated the calendar so that the starting date is always the first of the month instead of the current day of the month. Since the user cannot select the day, only the month and year, the day is irrelevant.
• Update – When viewing/editing blends you can no longer select a different sieve without clicking edit first.
• Update – When printing components report I have added the number of containers the BPR is for.
• Update – When editing a PO, you can now search for a vendor when choosing a vendor from the dropdown.
• Update – When printing a BPR’s cover sheet it no longer prints inactive allergens.
• Update – Updated order testing to not group the testing by lot number.
• Update – Updated styling for new grid system to be more global to allow for style changes across Virtual Office.

Fulfilment Plugin:

• Add – A customer can now be marked as having custom shipping. When a user prints the packing list, they will be brought to a screen that allows them to enter in custom pallets and additional information. This allows the user to combine pallets and add additional details not on the basic packing slip.
• Fix – Fixed issue when creating an order that the shipping zip code would only accept numbers. This prevented international zip codes from being inputted.
• Update – Inventory -> Location List. Added ability to view pallets change log.
• Update – Added inventory changes to the user report. Reports -> User Activity Report.
• Update – Updated the order colors in Open Orders to be consistent with the same order colors when viewing orders from Inventory -> View Orders. Click here to view the colors.

Scanner  

• Fix – Fixed issue when a user scanned an invalid barcode to log in would cause an error. The scanner now responds with an invalid user.
• Fix – Fixed issue when adding a container to a cycle count if the containers barcode was incorrect it would cause the system to error.

4.21.9

Release: 04/13/2022

• Update –The expired batches grid has been updated to use the jQuery Datatables. Added ability to re-print batch sticker and sample sheets.
• Fix – Customer Inventory Report. Deleted batches no longer appear on the customer inventory report.
• Update – Batch Trace. When viewing a batch trace the unit of measurement has been added to the loss and gain columns. This allows the user to identify the unit that the loss/gain is in. 

Fulfilment Plugin:

• Add – Added cycle count screens to allow a user to review and print a variance report for a cycle count. The variance report shows all current inventory based on the type of cycle count being performed. If the cycle count is for products, then all active inventory is shown. If cycle count is by location or a manual cycle count, then all items in that location are shown. If the cycle count is a type of lot, then all inventory for the lots in the cycle count are shown.
• Add – Added ability to view orders currently using inventory related to a cycle count.
• Update – Inventory that is being cycle counted can no longer be used in an order. Any pallets being used in order that have not been shipped can not be cycle counted.

Scanner  

• Update – Added permissions for sub menus. You can now set access to any submenu on the scanner within Virtual Office.
• Update – Logging in and out on the scanners now records the time the user logged in and out. Also improved log out to log completely out of the scanners instead of the current menu they are in.
• Update – Updated all cycle count types to allow scanner users to submit the cycle count for review.
• Update – Improved the addition of pallets to a cycle count for all cycle count types.
• Update –When doing a cycle count by customer you no longer have to scan a location before you scan the pallet. You can now just scan a pallet of product and then move it to a different location when you are adding.
• Fix – fixed issue with LPN not showing for pallets on an order when viewing the items to pull.
• Update – updated the procedure for adding a container to a BPR. The procedure now only uses two calls to Virtual Office to get the proper information instead of seven.
• Update – When adding a container to a BPR that has already been added the scanner now shows red text alerting the user that they are adding the same container twice. The red text will be shown on the screen when adding the container.

4.21.8

Release: 03/16/2022

• Update – Administration -> Scanner Settings -> Manage Scanner Carts. Converted grid to new jQuery Datatables grid system. Updated managing a cart to grid system and allow a user to remove an item from a scanners cart.
• Add – When deleting a BPR users are now required to enter a comment. Comment is shown in the Order Summary screen.
• Update – Update dates in jQuery Datatables to be consistent and still preserve sorting capabilities.
• Update – Reports -> Activity Report. Updated +/- for POs to reduce PO amount by amount already received. Added ability to sort by Active/In-Active.
• Update – Add/Edit Packaging. Updated grid to new jQuery Datatables grid system.
• Fix- When viewing a batches location log the history would show the current location not the location at the time the entry was made.
• Add – When viewing a batch trace for a batch additional columns have been added. BPR batch ID and the BPR’s lot number.
• Fix – Fixed issue with printed PO now displaying long ingredient names properly.
• Fix – When view orders or Production Records and searching by ID the grid would not show any results.
• Add – Inventory -> Add/Edit Packaging, Inventory -> Ingredients. Added ability to print products ID number in barcode form. The ID is preceded by five zeros to allow the barcode to display properly for all ID’s. A button has been added to each grid that allows the user to print the barcode. 

Fulfilment Plugin:

• Update – Updated the Packing slip to group items together and to list a total.
• Add – Added ability to re-print a LPN in 4×6 format. Added company, product name and lot number.
• Update – Updated the packing slip to not allowed to be printed if all the items in the order have not been scanned.
• Add – If you are a system admin you can now go to System Admin -> Site Settings. Currently you can recalculate all inventory in the system if issues arise and inventory need to be reset. 

Scanner  

• Update – When a user scans an In-Process tracker the user must have scanned the proper BPR first. It the user does not scan the BPR first then the scanner will alert them that the In-Process tracker is invalid.
• Update – Users can now add expired batches to their cart. The system prompts the user with an alert that tells them the date that the batch expired and asks if they want to update it.
• Update – Users can now add expired batches to cycle counts. The system prompts the user with an alert that tells them the date that the batch expired and asks if they want to add the item to their cycle count.
• Update – Users can now modify expired batches when on “Modify Batch” screen in the scanner.
• Update – When scanning items from a cart to a location the scanner now includes the location they scanned when confirming the move.
• Update – Updated APP to be compatible with Android SDK 31 (Android 12: Snow Cone)

4.21.7

Release: 02/16/2022

• Add – User can now view quote changes between two different versions of a quote. When viewing a quote, the user will click on the “Compare Changes” button. User will choose two quote versions to compare. The page will highlight any detail or component changes between the two version.
• Add – Added component/ ingredient IDs to quote screen. Added ID’s to dropdown as well to help distinguish between similar ingredients.
• Add – Added vendor tier pricing for POs to ingredients and components. Users can set vendor pricing for raw materials. When creating a PO for the raw material a “More” link will allow the user to see the vendor pricing added for that material. Vendor Tier Pricing can be set on ingredient under the “Vendor Pricing” Tab. Vendor pricing can be set for a component by editing a component and filling out the vendor pricing section.  
• Update – Inventory -> View Packaging was renamed to Inventory -> Add/Edit Packaging.

Fulfilment Plugin:

• Add – Added ability to reprint the pallets barcode in QR format. From the inventory screen (Inventory -> View Inventory) you can open the details and click the “Print LPN” button.
• Add – Added user report (Reports -> User log report).

4.21.6

Release: 02/01/2022

• Update – When quarantining a component or ingredient the amount remaining in a PO now shows under the amount a user is quarantining. The system does not stop the user from quarantining more or less than the PO requires but does notify the user.
• Add – Added ability to print basic master case label. Master case label has lot number barcode on it to be used in scanners.
• Add- When viewing BPR’s from within an order and the BPR has rework there is now a notice that says the BPR has been reworked and the number of times it has been reworked.
• Update – Updated Customer Inventory report to show loss amount and loss percentage.
• Update – Updated when viewing the location log for a batch to be a new grid format and to allow location to be chosen.
• Update – Previously used barcode generating system has been replaced. We are now using a 64bit barcode generator for future compatibility and performance.
• Update – All PDF’s that have barcodes included in them have been updated to use the new barcode system.
• Add – Added ability to search and view tags for production records from Production -> View Production Records.
• Add – When exporting the components for orders report the vendor for PO’s listed has been added.
• Fix – fixed issue with custom columns not saving correctly when viewing orders from customer management.
• Update – Updated vendor qualification system to no longer calculate requalification on the fly. Requalification is now saved with the batch when the batch is created, deleted, or edited.

Fulfilment Plugin:

• Add – Reports -> Company Inventory. Added report that allows a user to view inventory on a given date. This will help with customers that are billed for inventory kept in the warehouse. Report can be filtered by Inventory Date and then the Company.
• Add – Reports -> Customer Returns. This report lists any items brought into fulfillment that were received back from the customer.
• Update – improved overall loading speed of the receiving log. Updated results to only load a small amount at a time.
• Fix – fixed when editing a location form would not validate and provide user with feedback if not all the required information was entered.
• Update – When viewing a cycle count items a column has been added that informs the user if a change was made to inventory. The user can also view each lot or item affected by the cycle count and see if inventory has changed.
• Fix – fixed receiving manually by the website not working correctly if the fulfillment plugin was hosted on its own website.
• Update – Updated orders to allow editing after order has been shipped by super admins.
• Update – Added date range to Reports -> Lot Number Report. The date range allows a user to see inventory before the start date and inventory as of the end date selected.

Scanner:

• Update – When receiving inventory into fulfillment you will no longer scan a BPR. The user will scan a lot number and the scanner will look up the appropriate BPR based on the lot number.

4.19.1

Release : 11/04/2020

• Update – Fixed issue with labels duplicating ID when being created.
• Update – Updated scanners to prevent users from scanning expired batches in all modes.
• Add – Added ability to set text color on batch stickers.
• Add – Added ability to enter custom lot numbers per BPR. 
• Add – Added new report “Activity Report” found under reports menu that shows a ingredients activity log and helps forecast when a particular component/ingredient will not be available for BPR’s
• Update – Updated BPR tracking barcodes to be shorter and have a different format to fix issue with scanners not being able to scan current tracking barcodes.
• Add – (Inventory-> Ingredients) Added ability to enter notes.
• Add – Added ability to export Components For Orders to excel.
• Update – Fixed three registered bugs.  
• Add – Added initial on hand amounts to be stored instead of being calculated on the fly. This is phase 1 of beginning to address speed issues do to on hand calculations and allow forecasting reports for BPR’s.

4.19.0

Release : 09/30/2020

• Fix – Fixed issue with ingredient list not printing correctly when exporting all ingredients.
• Update – Updated Estimated Run time column in grids to display by the hour instead of days format.
• Update – Added ability to calculate average run time for finalized BPRs when final details are saved or updated to improve calculations and load speed.
• Update – Added expiration email alert to notify user when batch expires X number of months from receiving date.
• Update – Updated quote screen to not allow saving before screen is fully loaded preventing accidental loss of data.
• Fix – Fixed 13 registerd bugs.
• Update – Updated BPR rework screen to allow user to change component and ingredient amount that have batches assigned to them.
• Add – (Administration -> Configuration -> Special Care) Added ability for users to mark ingredients as having special care. Added special care to ingredients and to be printed in the same areas as certifications and allergens.
• Update – Updated editing/adding ingredients to be tab based to improve layout and overall UI.
• API Update – Added ability to retrieve EXP date from completed BPR’s.      

4.18.0

Release: 7/27/2020

• Add – Updated system to allow components to be marked as differnet types. This allows the system to perform the proper calculations based on the component type without all customers having to have all the same components. Adding this feature also allow customers to have seperate components for differnet installs of Virtual Office.
• Update – Updated quotes, inventory and orders to use the new component types instead of relying on each customer having exactly the same amount of components even if they did not used them in there system.

4.17.3

Release: 7/8/2020

• Add – Added two new email alerts to the system.
  1. Conditional To Ready To Release – this alert is fired when a batch is changed from “Conditional Release” to “Ready To Release
  2. Conditional Release – this alert is fired when a batch is put into the status “Conditional Release”

4.17.2

Release: 5/28/2020

• Add – Added ablity to have a inventory aging report showing all the inventory amounts in the system.
• Update – updated Virtual office API to allow the cost per unit to be pulled when looking up a batch.

4.17.1

Release: 4/8/2020

• Update- Updated Components For orders report to improve layout for BPR’s that have specific sources assigned to them.
• Add – Added ability to set a custom batch sticker header color to allow user to customize the header color based on the status of the batch.
• Add – Added sales representative column to quotes and customer management screens.
• Add – Added ability to mark ingredients and quotes as having certain certifications. Also added administration menu to allow additional certifications to be added per the user’s specifications.
• Update – Updated PDF tracking labels to have additional information including allergens and certifications.
• Add – Added additional checks when scanning batches to a BPR that notifies the user that older batches are available to be used first. 

4.17.0

Release: 2/19/2020

• Add – Added ability to select multiple sources for a quote item to only allow certain batch to be added items in a BPR
• Add – Added email alert that notifies  users when a PO’s ETA is updated.
• Update – Updated suspect locations to improve load times and allowing viewing the container when clicked on the report.
• Add – Added additional PO fields to sperate billing address to shipping address in global settings.
• Update – Updated scanner menu system to now be permission based. This allow only certain users to perform cycle count operations.
• Add – added units per minute to BPR finalization form. Added report that lists BPR’s and allows users to see the Units Per minute for BPR’s 

4.16.4

Release: 1/27/2020

• Add – Added ability to edit quote notes and a quotes order notes from the quote grid without having to open each quote.
• Add – Added original quarantine amount to batch details allowing user to see the original amount of the batch before any changes occurred.
• Fix – fixed issue regarding blends not displaying properly when creating new blends.

4.16.3

Release: 1/14/2020

• Add -Added ability to print lab tests when viewing the details of a batch from Invertory-Batches->View Batches.

4.16.2

Release: 1/8/2020

• Fix –Issue regarding BPR’s showing amounts still needed after containers have been added

4.18.0

Release: 7/27/2020

• Add – Updated system to allow components to be marked as differnet types. This allows the system to perform the proper calculations based on the component type without all customers having to have all the same components. Adding this feature also allow customers to have seperate components for differnet installs of Virtual Office.
• Update – Updated quotes, inventory and orders to use the new component types instead of relying on each customer having exactly the same amount of components even if they did not used them in there system.

4.17.3

Release: 7/8/2020

• Add – Added two new email alerts to the system.
  1. Conditional To Ready To Release – this alert is fired when a batch is changed from “Conditional Release” to “Ready To Release
  2. Conditional Release – this alert is fired when a batch is put into the status “Conditional Release”

4.17.2

Release: 5/28/2020

• Add – Added ablity to have a inventory aging report showing all the inventory amounts in the system.
• Update – updated Virtual office API to allow the cost per unit to be pulled when looking up a batch.

4.17.1

Release: 4/8/2020

• Update- Updated Components For orders report to improve layout for BPR’s that have specific sources assigned to them.
• Add – Added ability to set a custom batch sticker header color to allow user to customize the header color based on the status of the batch.
• Add – Added sales representative column to quotes and customer management screens.
• Add – Added ability to mark ingredients and quotes as having certain certifications. Also added administration menu to allow additional certifications to be added per the user’s specifications.
• Update – Updated PDF tracking labels to have additional information including allergens and certifications.
• Add – Added additional checks when scanning batches to a BPR that notifies the user that older batches are available to be used first. 

4.17.1

Release: 4/8/2020

• Update- Updated Components For orders report to improve layout for BPR’s that have specific sources assigned to them.
• Add – Added ability to set a custom batch sticker header color to allow user to customize the header color based on the status of the batch.
• Add – Added sales representative column to quotes and customer management screens.
• Add – Added ability to mark ingredients and quotes as having certain certifications. Also added administration menu to allow additional certifications to be added per the user’s specifications.
• Update – Updated PDF tracking labels to have additional information including allergens and certifications.
• Add – Added additional checks when scanning batches to a BPR that notifies the user that older batches are available to be used first. 

4.17.0

Release: 2/19/2020

• Add – Added ability to select multiple sources for a quote item to only allow certain batch to be added items in a BPR
• Add – Added email alert that notifies  users when a PO’s ETA is updated.
• Update – Updated suspect locations to improve load times and allowing viewing the container when clicked on the report.
• Add – Added additional PO fields to sperate billing address to shipping address in global settings.
• Update – Updated scanner menu system to now be permission based. This allow only certain users to perform cycle count operations.
• Add – added units per minute to BPR finalization form. Added report that lists BPR’s and allows users to see the Units Per minute for BPR’s 

4.16.4

Release: 1/27/2020

• Add – Added ability to edit quote notes and a quotes order notes from the quote grid without having to open each quote.
• Add – Added original quarantine amount to batch details allowing user to see the original amount of the batch before any changes occurred.
• Fix – fixed issue regarding blends not displaying properly when creating new blends.

4.16.3

Release: 1/14/2020

• Add -Added ability to print lab tests when viewing the details of a batch from Invertory-Batches->View Batches.

4.16.2

Release: 1/8/2020

• Fix –Issue regarding BPR’s showing amounts still needed after containers have been added

4.16.1

Release: 12/16/2019

• Add – Added ability to add/change an ingredient amount for BPR’s when performing a rework.
• Add – blends can now be changed on the BPR rework screen without incrementing or affecting the parent MMR’s blends.

4.16.0

Release: 12/01/2019

• Update – Users screen to allow email events to be configured from the user’s screen instead of needing a separate screen.
• Update – Window titles in Virtual Office are set to color #045FB4 to provide a cleaner and more uniform look.
• Update – Scanners are now set to disallow adding expired batches to BPR’s.
• Update – Blends to have new interface and faster responsive interface when creating pre-blends.
• Fix –Dispensing BPR documentation to show decimal places out to six in instances where the number rounded to two places produces a zero amount.

4.15.1

Release: 10/01/2019  

• Add – batch details can now be edited by viewing a batches detail.
• Add – You can now change the expiration date for a batch by doing a re-test. Go to Inventory Batches -> Batch Re-test and enter your batch Id.
• Add – A “Number of Pallets” field has been added to PO’s.
• Update – Deleted orders can now be viewed in the orders grid.
• Fix – System emails would not show users name in certain instances.

4.15.0

Release: 9/19/2019

• Add – Custom Batch tests have been added allowing for the client to customize batch tests and record the results.
• Add – Added ability to “conditionally” release a batch allowing the batch to be added to BPR’s (Batch Production Record) but not allow finalization of the BPR  until the batch is fully released.
• Update – Testing Procedure has been updated to allow different users to approve testing stages before the batch can be released into active inventory.
• Update –  Administration -> Administration Logs -> Components Logs -> Ingredients. Updated price column to be price per gram.
• Add – Production->View Order –> Order –> Order Summary. Added Printed date.
• Add – Inventory -> Quarantine Ingredient/Components. Added manufacturer box to allow hand typed manufacturer.
• Add – Reports -> All Components for Quotes. Added All Components for Quotes report allow user to group quotes together and print a list of needed ingredients and totals.

4.14.0

Release: 5/2/2019

• Update – Production -> All Components Report. The report has been updated to add in outstading PO’s for each component/ingredient.
• Add – Inventory Batches -> View Batch -> component/ingredient batch. The trace batch screen has been added to the view batch screen. When clicking on the trace batch button the view batch button will open with the batch trace tab already selected.
• Add – Email Alert- > Order Yield. The order yield email alert has been updated to list the corrective actions (now the Final Produciton Notes) for each BPR listed in the email.
• Update – Production -> View Production Record. The Quality Control section has been updated and the corrective actions box has been renamed to Final Produciton Notes.
• Add – Batch/Source Restrictions : The ability to restrict an ingredient by a specific source or batch has been added. This starts at a quote level and is carried on through the order. If a component/ingredient is marked as batch specific, then a user will have to specify what batches will be used before allowing them to print any documentation.
• Update – The quote view/edit screen have had an update to accommodate the new ability to mark a component/ingredient as batch specific or from a specific source.

4.13.0

Release: 3/13/2019

• Update – Production -> View Order -> Orders. Updated Order summary with new layout and added order details and log of time order count has been changed.
• Add – Reports -> Production -> Customer BPR (Batch Production Record) Report. Added first report allowing customer to view current BPR’s for a customer allowing them to know what BPR’s have been processed and which BPR’s are outstanding. 
• Update – General PDF layout and text updates.
• Add – Administration -> Invoicing. Added export option to grid. 
• Update – Purchasing -> Add/Edit PO. Updated screen to fit new consistent layout. Added buttons on each component/ingredient to allow user to view batches and BPR’s for each line item in the PO.
• Add – Production -> View Order -> Orders -> BPR. Added sub status log to BPR to allow user to view sub status history. 

4.12.0

Released: 3/6/2019

• Add – Users -> User Email Settings -> Order -> Order Container Yield Alert. Added new email alert that will notify subscribed users if an orders total yield is over/under 5% of the order count.
• Add – Production -> View Production Record -> MMR. Added internal trackers for BPR’s
• Add – Added Support for internal trackers in scanners.
• Update – Inventory -> Ingredient -> On hold. Updated holds to be removed based on the amount added when a batch is assigned to a BPR.
• Remove – Inventory -> Ingredients. Removed markup,bulk density,daily Value, prequialified for purchase, and FDA order.
• Remove – Customer -> View Quotes -> Add/Edit. Removed volume per serving,volume per batch, Price after markup, bulk density.

4.11.0

Released: 2/13/2019

• Update – Customer -> Create Quote.  Updated quote add/edit to automatically pull the customer representative when selecting a client.
• Update – Production -> Production Calendar. Updated Production Calendar to allow drag and drop of BPRs to reassign ETA dates for the BPRs.
• Add – Added system notification system allowing global wide notifications to be added to the system.
• Update – Inventory -> Ingredients. Updated GUI to improve overall design and functionality.
• Add – Inventory -> Cycle Count. Added ability to manually close cycle counts without the use of a scanner.

4.10.0

Released: 2/01/2019

• Add – Added ability to rework and change components on a Batch Production Record (BPR) once BPR has been created.
• Update – Updated scanners to handle reworked BPR’s
• Update – Updated printed documents to allow previous versions of BPRs to be printed for record keeping.
• Update – Updated dots system to take into affect reworked BPRs and show colors correctly. 

4.9.0

Released: 1/17/2019

• Add – Customer -> Customer Management-> Add/Edit. GUI update. Added ability to add multiple contacts and addresses.
• Add  – Customer -> Customer Management -> Add/Edit. Added ability to drag files onto screen to add them to the customer.
• Add – Customer -> Customer Management.Added export option to the customer grid.
• Add – Inventory -> Cycle Count. Added status selector to grid allowing user to toggle between active and in-active cycle counts.

4.0.0

Released: 12/7/2017

• Added ability to edit container yields for finalized pr’s with the Orders > Modify Finalized BPR permission. 
• Added Liquid support.
• Update calendar details to include bottle count.
• UI changes when viewing an order screen.
• Added ETA date to search options for all order grids. 
• Batches can now be re-split into containers after they have been released from quarantine.
• New quote permissions have been added. 
• Tags can now be added to orders by clicking the icon next to the Tags label in the lower left hand corner of the order window.
• Added support to order grids to search by order tags.
• The PO column has been removed and the PO Sent Column is now called Open PO. 
• Updated printed components for orders report to show orders in the same sort as displayed on the Components for orders grid.
• Added ability to add special charges to orders.
• Added ability to reject a batch when releasing it from quarantine.
• removed requirement for batch testing when releasing a batch into inventory. 
• Updated components for orders report to list batches expiration date.
• Added ability to disable a quote.
• Added ability to attach files to a PO directly and when emailing the PO.
• Added Yield Report to Production -> Yield Report.
• Production -> View Orders -> View Order. Added a place for notes to be added to a order for order notes.
• Administration -> Configuration -> General settings. Added general settings for email setup including email and password as well as customizing email message.
• New Order creation email event added. 
• Customers-> Manage Customer -> Edit/Add. Added Representative Name,Representative Email,Payment Terms to customer creation page.
• Customer -> Create Quote. Added Servings per bottle,Testing cost per batch when editing a quote.
• Inventory-> Ingredients. Ingredients can now be marked as supplied by company or Customer Supplied.
• Tiered pricing can now be entered on the quote page. 
• added ability to print quotes to PDF form
• Production>View Production Records.  Lot Number column has been added to the grid.
• Customer -> Quotes -> View Quote. The quote history window now has a date changed column under Version History.
• Inventory -> Quarantine Release List has been added.
• Po Grids can now be exported to Excel for all components
• Production>View Production Records -> View. Eta Dates can now be added to individual production records from the view production record window. 
• Customer -> Quotes -> View Quote  You can now sort the ingredient list.
• Added Administration > Logs -> Component Logs.
• Production>View Production Records -> View.  Production records can now be marked as pulled within the order screen by checking or un-checking a checkbox. 
• Administration -> User Permissions. You can now duplicate a user. 
• Inventory Batches -> View Batches -> Exception. Added ability to add exception to closed batch. 
• Purchasing -> PO. Added ability to duplicate PO.
• Purchasing -> Component PO -> ingredient/component -> Email. You can now CC more than one person in a PO email. Separate email addresses by commas.
• Inventory -> Quarantine List. Added column Next Order Date.
• Purchasing -> Vendors. Added ability to add multiple emails to a vendor by adding a comma in-between emails.
• Production -> Production Calendar. Each Job Type is now broken up into different calendars. There is a drop down that allows you to choose a calendar for each job type or select all to view them all.
• Administration -> User Email Settings. Added deleted order email alert.
• Production -> Orders -> View Order -> BPR Production sheet. Added ability to click on ingredient batch added to BPR to view batch trace details.
• Bug fixes when printing various documents across the system.
• Batch stickers now have additional bar codes.
• Administration->Configuration->Security Settings. Added ability to force password changes and lock out times.